Urupā Whānau Maintenance Fund

• The 12 marae of Horowhenua as listed above.
• Smaller urupā of whanau, located in Horowhenua.

Applicants of the Urupā (Whānau) Maintenance Fund must meet the following requirements:

They applicant must provide one of the following:  

• Copy of the Certificate of Title; or  
• Screen shot from the Māori Land Court (Pātaka Whenua); or 
• Copy of the notice in the New Zealand Gazette establishing a Māori reservation for the purpose of an urupā 

The person applying will need to be listed as a Trustee of the marae or urupā on the Māori Land Court. 

The funding can cover costs associated with urupā: 

• Access ways and pathways 
• Carparks 
• Fencing 
• Planting 
• Water sources 
• Lawn mowing and gardening 
• Restoring and cleaning headstones and plaques 
• Petrol (including vouchers) 
• Tools related to this maintenance 

1. Applicants must complete all questions on their application, supplying copies of all supporting documentation. Where there is missing information or documentation the applicant should explain why. Incomplete applications may result in a request for financial assistance being declined. While the grant remains open for applications, Council Officers may attempt to give applicants an opportunity to rectify missing elements, but no guarantee is given in this regard and no request for extra information infers eligibility for a grant. 
2. All successful applicants are accountable for Council funding according to the below terms and conditions. No less than nine (9) months after funding is awarded, successful applicants must have completed the project and the requisite accountability form, attaching copies of all receipts (A receipt is required for any budget line item amounting to $200 or more).  
3. Failure to provide adequate and timely reporting on funding may preclude further applications to grants administered by the Horowhenua District Council . 
4. Any significant changes to the proposed project must be advised to the fund administrator immediately. Where partial funding is granted, unless otherwise expressed in writing, the applicant agrees (when uplifting the grant) that reduced funding will not affect the project as described in the application, despite shortfall.  
5. If the application is successful, recognition of Horowhenua District Council's grant must be made in any advertising or promotion of the applicant's project. Applicants should attach all supporting documentation that could assist the Subcommittee in their selection process. 

1. A grant recipient must: 

• Spend the grant within nine (9) months of a grant request being approved, within the approved time frame specified in the Accountability Reporting and Payments schedule or upon request by Council (whichever comes first). Payment of any subsequent grants may not be made until all milestone accountability reporting requirements are met in full. 
• Spend the grant only for the purpose(s) approved by, and subject to any conditions imposed by, the Horowhenua District Council Community Recognition and Funding Committee. 
• Return to the Council any portion of the grant that is not spent on the approved purpose(s). If the grant payment includes GST, the grant recipient must also return the GST component of the grant. 
• Make any files or records relating to the activity or project available for inspection within 10 working days if requested by Council. 
• Keep financial records that demonstrate how the grant was spent for five (5) years after the end of the agreement term. 
• Acknowledge the receipt of Council grant as a separate entry in its financial statements, or in a note to its financial statements. 
• Inform Council of any changes that affect the organisation’s ability to deliver the activity(ies) or project(s), before the grant has been fully used. 
• Agree to notify Council if any of the grant money is stolen or misappropriated and to consider if Police charges need to be laid. 
• Agree that Council have authority to publish that the grant has been made to the grant recipient for the approved purpose. 

2. Failure to comply with any of the terms and conditions within this agreement, or the provision of false information in the request may result, without limitation, in Horowhenua District Council terminating this agreement and: 

• Requiring repayment of all or part of the grant. 
• Withholding payment of this and other Council administered grants until issues are resolved. 
• Imposing additional terms and conditions before any Council funding is approved. 
• Recommending to the Community Recognition & Funding committee, to decline future funding. 

3. For the purpose of gaining or providing information relevant to the funding of the organisation, Council may disclose to, or obtain information from, any other government department or agency, private person or organisation. 
4. Council is subject to the Official Information Act 1982 and may be required to release information unless there is good reason under the Act to withhold the information.